Amanda Wilson Family Law (“the Practice”, “we”, “us, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Notice sets out the ways in which we collect and use the personal data of clients, prospective clients, individuals involved or relevant to our client’s legal proceedings or affairs (e.g. a spouse), intermediary contacts or other individuals that may contact us (“you” “your” “you’re”) – whether this personal data is collected via our website or when providing our legal services. It also explains what rights you have in relation to your personal data held by us.
Amanda Wilson Family Law is owned and operated by Amanda Anne Wilson or Ayton as a Sole Trader, trading from Office 12, 4th Floor, Dundee One, 5 West Victoria Dock Road, Dundee DD1 3JT. You can contact us at the above address, addressing any request to Amanda Wilson. You can also contact us by email at email@example.com.
The Practice is a dedicated family law practice. We collect personal data from a wide range of sources including:
Your relationship to other persons.
Date of birth
Driving Licence Number
Other identity evidence as required to meet our regulatory obligations.
This information may be collected for certain types of family cases, such as actions involving court, adoption or surrogacy cases, divorce cases and others.
This type of personal information may be processed in relation to particular family law work types including court action.
Information about your financial affairs, assets and liabilities may be required if it is relevant to matters upon which you wish us to advise you (such as separation/divorce matters) or to enable us to comply with our regulatory obligations relating to anti-money laundering.
Copies of letters, e-mails received or sent by us, and information you have provided us in letters, e-mails, texts and audio recordings taken in relation to family law matters. We may also keep notes and records of matters we discuss or advise upon.
In order to pay and transmit funds in the course of client transactions or collection of our own fees.
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may not be able to perform our obligations but we will notify you if this is the case at the time.
We will use your information for the purposes listed below. For each identified purpose we have also identified the legal basis.
Performance of Contract/ Legitimate Interests in responding to queries. Should we require to process special category data (see above) to provide you with legal services e.g. health information, or if we need to process criminal conviction or offence data our legal basis is also that it is necessary for the establishment, exercise or defence of legal claims.
Legitimate Interest in providing legal advice and representation. Should we require to process special category data (see above) to provide our legal services e.g. health information, or if we need to process criminal conviction or offence data our legal basis is also that it is necessary for the establishment, exercise or defence of legal claims.
Performance of Contract (where necessary to ensure appropriate representation or information gathering)
Legitimate Interests (where appropriate to provide the most cost-effective service e.g. engaging agents or to provide our legal services generally).
Compliance with Law.
Legitimate Interests in ensuring our business is run in compliance with the law.
Legitimate interests in ensuring our business keeps appropriate records.
Legitimate Interests in responding to enquiries.
Legitimate Interests in promoting our business. You have the right to object to use of your data for marketing at any time by contacting us at firstname.lastname@example.org
Legitimate interests in recovering debts due to us.
Legitimate interests to protect our client data.
If we are relying on consent to process your personal data, you can withdraw your consent at any time, at which point we shall stop processing your personal data in that way. Please note this does not affect the legality of our processing up to the date of your withdrawal of consent.
We store your personal data in the UK on a secure cloud based management system and in some instances at our office premises. We take appropriate technical and organisational measures to secure your personal information and protect it against unauthorised or unlawful processing as well as against its accidental loss or destruction or damage.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, the Practice cannot guarantee the security of your personal information transmitted.
Also, we cannot be held responsible for the security of your personal data collected by websites that our site may link to. Such third parties shall have their own privacy notices and you should read these carefully.
If we share personal information with external third parties, we shall keep this to a minimum and take reasonable steps to ensure that recipients shall only process the disclosed personal data for those purposes and in accordance with our instructions.
In the course of certain types of work, we may be required to share your personal data with advocates, other solicitors, expert witnesses and other professional persons who may be controllers of that data. We may also require to instruct local agents to handle certain court-based activities from time to time for reasons of cost-effectiveness and efficiency.
We will not transfer your personal data to anyone else without your permission, except:
We will never sell your information or disclose it for direct marketing purposes.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
The types of organisations/groups that we may share personal data with are set out below:
A full list is available on request.
We do not transfer your personal data outside the UK unless we have a legal basis to do so.
We do not hold information for longer than is necessary. In some cases the Law Society, which regulates us, recommends minimum periods of record retention and we comply with those. This can be made available on request by contacting email@example.com
It is important that the personal data we hold about you is accurate and up-to-date. Please keep us informed if your personal data that we hold changes.
If you have any questions or concerns on how we collect, handle, store or secure your personal data, please contact Amanda Wilson by email at firstname.lastname@example.org or by post to Amanda Wilson, Amanda Wilson Family Law, Office 12, 4th Floor, Dundee One, 5 West Victoria Dock Road, Dundee DD1 3JT.
You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you think we have infringed your rights. The ICO’s contact details are as follows:
Information Commissioner’s Office
Telephone: 0303 123 1113
You have various rights under data protection law.
This Privacy Notice provides you with details as to how we collect and use your personal data.
You have a right to request access to the personal data we hold about you by making a “subject access request”. You will be provided with a copy of all personal information that we hold about you. There will be no charge for providing you with this information.
You have a right to object to us processing your personal data in certain circumstances.
You have a right to request that we correct or complete any inaccurate or incomplete personal data we hold about you.
You have the right to ask us to delete your personal data where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for retaining it. If we are required to keep your personal data to comply with our legal or regulatory obligations or legitimate interests in legal proceedings or claims, then we may have to decline your request.
You have the right to request that we restrict the processing of your personal data that we hold about you for specific reasons.
You have a right to obtain and reuse the personal data that we hold about you for your own purposes in certain circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We may require to update this Privacy Notice from time to time. The up-to-date version will always be on our website and we will communicate material updates to our clients from time to time. We will not process your personal data for purposes other than those set out in this document or which may be prejudicial to your interests without letting you know giving you the opportunity to review and object to any such amended processing.
If you have any questions regarding this Privacy Notice, please contact Amanda Wilson, Amanda Wilson Family Law, Office 12, 4th Floor, Dundee One, 5 West Victoria Dock Road, Dundee DD1 3JT. Tel No. 01382 219004 or by e-mail email@example.com.
Date Created: November 2020